Meeting+Aug+20,+2010

=Meeting 08/20/10 Agenda and notes in red =

1: Authors: Ellen Hopkins, James Dashner, Pam Bachorz, S.A. Bodeen, Alexandra Adornetto, Sophie Jordan, Kiersten White, Melissa de la Cruz, Catherine Jinks, Kenneth Oppel, Ally Carter, Nancy Werlin, Susane Colasanti, Jon Skovron ** 2. Schedule & Panels: ** Mustache Twirlers, Dastardly (more romantic than dastardly) Day Dreamers, Boundary Breakers  Book Sales  Bands ||  Chap Court  PAC Lobby  Courtyard ||  Book Sales  Bands ||  Chap Court  PAC Lobby  Courtyard || ** 3. Food ** – Amy’s, pizza, water & soda (tickets) ﻿ We will sell tickets for pizza slices and beverages at $1/each. Tickets will be sold as students enter the festival and at tables in the chap court during lunch. Students will use their tickets to get pizza slices and drinks. Amy's Ice Cream will also be selling ice cream (at their own cost) during lunch and during the author signing. Amy's will donate the proceeds to the festival. ** 4. T-shirt Contest - ** we will ask our art teachers to promote the contest. Entries are due by September 11 (noted on entry form) and we will meet to decide on winner. Winner's design will be printed on shirt and sold. We will also have all authors sign the shirt for the winner. ** 5. Publicity & Spreading the Word ** 
 *  ** Time ** ||  ** Event **  ||  ** Location **  ||
 *  10:00 - 10:30 ||  Book Sales  || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> PAC Lobby  ||
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 10:30 – 11:15 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Key-Note  || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Concert Hall  ||
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 11:30 – 12:30 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Panel #1  || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> PAC  ||
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 12:30– 1:45 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Lunch
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 1:45 – 2:45 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Panel #2  || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> PAC  ||
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 3:00 – 4:00 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Panel #3  || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> PAC  ||
 * <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> 4:00 – 5:00 || <span style="display: block; margin: 0in 0in 0pt; mso-element-anchor-horizontal: margin; mso-element-anchor-vertical: paragraph; mso-element-frame-hspace: 9.0pt; mso-element-left: center; mso-element-top: 7.3pt; mso-element-wrap: around; mso-element: frame; mso-height-rule: exactly; text-align: center;"> Author Signing
 * tell all of your students that they MUST come!!! – library orientations provide the perfect audience for this J
 * ask teachers to offer extra credit if students attend (we will have a digital sign-in system and will email you a list of your students who attended)
 * order a school bus to transport kids to the festival (a lot of principals are paying for buses or use your activity money)
 * add the event and the site link to your school calendar
 * add the event and the site link to your web site or blog
 * blog about the event
 * send messages out via inter-school email and in progress reports
 * social networking sites: facebook, myspace, twitter, etc. The festival has a facebook group: “Austin Teen Book Festival”
 * create library displays: use books by the authors in attendance
 * create giant floor-to-ceiling signs in the hallway (see photo)
 * talk about the festival on the announcements, school tv station, etc.
 * place flyers around the school (see attached documents)
 * go to the lunches and announce the festival
 * show the promotional video, imbed the video on your library web site, and ask ELA teachers to show it to their classes
 * encourage students to enter the t-shirt design contest and ask your art teachers to talk it up (see attached document)
 * show the students the website: www.austinteenbookfestival.com

** 6. JOBS: ** see JOB ASSIGNMENT page ** 7. Food Bank - ** We will be accepting donations for the Austin Area Food Bank. Student can get raffle tickets for donations. ** 8. Volunteers ** (talk about cleaning up rooms @ 4 and moving books @ 3) <span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">We need to make sure all volunteers know where the hospitality room is. We also need to give them food tickets if they are working all day. <span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">Add: someone to man the prize table, set up bands, in charge of getting shirts signed by authors for prizes, work the book sales table, help move book sales to Chap Court at 3pm, help clean up Panel Rooms at 4pm, someone to pick up Thundercloud order for authors,

__** Additional Items of Discussion: **__

 * **Moderators & Panels:** <span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">We need three people to moderate. These moderators will work the panel all day long (3 times). They need to be someone with knowledge of YA lit and who can handle a crowd. Each author on the panel will begin by introducing their books. Then we will field audience quesitons. The moderator will have some questions handy in case of a lull in the program. Moderators will also be skilled at making sure that questions are spread out and that each author is getting a chance to speak.
 * ** Bands: **<span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">we feel the need for a bit of a variety in the music. So we will send Cynthia Bartek (cbartek@sstx.org) band recommendations. Maybe add hip hop and punk? Ways to get people out to the bands: open the doors and have the door prize drawings outside with the bands. We also talked about having an MC to call out the winners. We will tape the winning tickets to a poster outside where students can come by to see if they've won.
 * **<span style="color: #000000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">Book Sales: **<span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;"> we need a couple of extra volunteers to help work the book sales table. We will need to move the book sales down to the Chap Court at 3pm.
 * **<span style="color: #000000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">Book Trailer Contest: **<span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;"> ask students to create a book trailer for one of our authors' books. They will post the video to You Tube and then email the link to heather (hschubert@eanesisd.net) We will then vote on the trailer and that student will get to be an author escort. We will also be playing the trailers throughout the day in several locations.
 * **<span style="color: #000000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">Book Signing: **<span style="color: #ff0000; font-size: 10pt; margin: 0in 0in 0pt; marginbottom: 0pt; marginleft: 0in; marginright: 0in; margintop: 0in;">we don't need as many volunteers here. We will get the authors who don't have people in their line to start signing stock copies for Book People.

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